Getting students booked onto your courses
We’ll look at course pages, enquiry forms and follow-up emails, so someone interested in your training knows what to do next. You’ll learn how to keep track of enquiries without searching through messages.
IN-PERSON WORKSHOP · URBAN ANGEL ACADEMY
AI for
Academy Owners
Learn how to use AI to make running your academy easier.
I’ll show you how AI can help with the admin behind your courses, from getting students booked in and enrolled to keeping track of their work until they finish.
We’ll also look at building your own dashboards and booking systems, and where you could save money on the subscriptions you’re already paying for.
Book your place13 or 20 November · 10am–2pm · Derby · £499
YOUR STUDENTS, IN ONE PLACEExample dashboard · made-up student details
06New enquiries
12Current students
03Work to check
STUDENTWHAT’S NEXT?
Example student ACheck enrolment
Example student BBook practical
Example student CMark assignment
See where each student is up to
and what needs doing next.
and what needs doing next.
This is the sort of dashboard we’ll look at creating.
10am–2pmUrban Angel Academy, DerbyUp to 8 people£499 per person
WHY I’VE PUT THIS TOGETHER
There’s a lot more to running
an academy than teaching.
There are enquiries to reply to, payments to check, forms to send, practical days to organise and students to chase for work. Then there are all the different subscriptions you’re paying for to keep it going.
I’m building these kinds of systems for Urban Angel, and I want to show other academy owners what’s possible with AI. We’ll work through the things you actually need help with and look at how you could make them easier.
WHAT WE’LL COVER
From the first enquiry
to finishing the course.
We’ll go through the process in order, using examples you can relate to your own academy.
Making enrolment easier
From taking payment to sending forms and welcome information, we’ll look at the jobs you repeat with every new student and how to set some of them up to happen automatically. You’ll still check entry requirements and approve enrolments.
Building your own student dashboard
A dashboard is one place where you can see who’s enrolled, what they’ve paid, which work they’ve submitted and what’s still outstanding. I’ll show you how to use AI to start creating one for your academy.
Building your own booking system
We’ll look at how students could choose a course or practical date, book their place and receive a confirmation and reminder. You’ll learn what needs to connect to your calendar and payment provider.
Keeping students on track until they finish
We’ll cover reminders for missing work, tracking practical attendance and keeping a clear record of what each student needs to complete. Assessment decisions and approval for certificates stay with you and your team.
WHAT ABOUT ALL THE SUBSCRIPTIONS?
Could you do more
with fewer subscriptions?
Bring a list of what you’re paying for each month. We’ll look at what you use, which tools are doing the same jobs and what you might be able to replace with a system of your own.
There can still be costs for things like hosting, AI tools, emails and taking payments. We’ll include those when comparing your options, so you can see whether changing things would actually save you money.
YOU’LL HAVE A GO YOURSELF
Bring your laptop.
We’ll make a start together.
Once we’ve worked through how everything fits together, you’ll choose a dashboard or booking system to start building with AI. I’ll guide you through explaining what you want it to do, checking what it produces and making changes.
The aim is to leave with a first version you can keep working on, plus the prompts and steps to continue at home. A complete system with real student records and live payments will need more time to set up and test.
What you’ll take away
A plan for organising your student admin
A first version of a dashboard or booking system
Prompts you can use again
Examples for enrolment emails and reminders
A checklist for testing your system
A clearer idea of which subscriptions you need
HOW THE DAY WILL RUN
Four hours to work
on your academy.
Where is your time going?
We’ll look at your student admin, the jobs you keep repeating and the subscriptions you use.
What could you set up?
Work through enquiries, enrolment, dashboards, bookings and keeping students on track.
A short break, then a go at building
Choose a dashboard or booking system and start a first version with guidance.
Check your work and ask questions
Test what you’ve started, look at costs and work out what you need to do next.
AI FOR ACADEMY OWNERS
Come and join me
at Urban Angel.
Friday 13 November or Friday 20 November 2026, from 10am to 2pm. Both dates cover the same workshop, so you only need to book one.
It’s £499 per person, with a maximum of eight people so there’s time for questions and help while you work.
What to bring
Your laptop and charger, access to your email and a list of the subscriptions you use. Have a think about which admin jobs take up most of your time. We’ll practise with made-up student details.
Have a question before booking?
Email me or call 07865 763878.
A FEW QUESTIONS YOU MIGHT HAVE
Before you book
Is this for me?
This workshop is for owners and managers of aesthetics and beauty training academies. You might already have students and want to get more organised, or be setting up your academy and want to get your systems in place.
Do I need to be good with technology?
You need to be comfortable using a laptop, email and the internet, but you don’t need to know how to code. I’ll explain the steps as we go, and you’ll have time to ask questions.
Will my whole system be finished on the day?
We’ll cover the overall process and make a start on one dashboard or booking system. You’ll need time afterwards to finish it, connect your accounts and test it properly before using it with students.
Will I be able to cancel all my subscriptions?
That depends on what you use them for. Some may still be worth keeping. We’ll look at where you could save money and what it would cost to run and maintain something yourself.
What’s included in the price?
The four-hour workshop, guided exercises, prompts, planning worksheets and a testing checklist. Any software subscriptions or running costs are separate. Ongoing development or setting up your whole system for you isn’t included.
Can I use these ideas for regulated courses?
Yes, for organising things like enrolment paperwork, student records, reminders and outstanding work. You and your team still carry out the entry checks, assessment and quality assurance required for your courses.
What happens after I book?
Once your payment is confirmed, you’ll receive an email with your chosen date, the time, venue and booking reference. You only need to attend one date.
What if I need to change my date or cancel?
Email us as soon as you can. The workshop terms explain your cancellation rights and how to request a transfer. If you need any adjustments to attend, get in touch before booking so we can talk them through.
13 OR 20 NOVEMBER · DERBY
Ready to get started?
Book your placeLooking for help running your clinic? Take a look at the practitioner workshop.